But someone should be directly responsible for every action item. The owner doesn’t necessarily need to be the person who will ultimately do the work. Assign all action items before the meeting is overĮvery task that comes out of the meeting should have an owner. “Decide whether to renew our PR agency contract,” however, lets everyone at the meeting know precisely what needs to be accomplished. Something like “PR Agency” gives almost no indication of what might be discussed. Phrase meeting discussion topics in the form of a question or actionĪ common mistake when setting agendas is that topics are too general. These bullet points on your meeting notes will help updates go more quickly (and be less tedious as a result). ( Hugo is an excellent tool for this.) Ask team members to put 2-5 bullet points in the agenda summarizing their updates. Have everyone summarize their updates in advanceįor the updates roundtable part of the meeting, share the meeting agenda as a doc everyone can edit. It’s also useful to have data on the agenda in case you want to refer back later. This data helps make sure that everyone on your team has a chance to see them before the meeting. If possible, don’t just include links to data on the agenda.
This section of the agenda is about seeing the steps along the way to these wins, as much as seeing the victories themselves. The little celebrations don’t have to be significant strategic gains or completed projects. It’s great to start your staff meeting with some positivity. If the meeting discussion goes on a tangent, you can point to the purpose of the meeting as a reason to table that discussion for another time. It also makes it clear what the meeting is NOT for, helping keep the discussion focused. It makes it very clear what you’re going to use the meeting time to accomplish. Writing out the meeting’s purpose helps for two reasons. If your team meeting doesn’t have a goal or purpose, why should anyone even show up? Instead of having a wishy-washy reason for being in the meeting, state a clear purpose. 6 Tips for filling in your team meeting agenda Give your team meeting a purpose. Consider your meeting’s purpose and people. Follow these 3 simple steps to write an agenda for your next meeting: 1. But if you do your due diligence ahead of time, that work will go a long way in helping you facilitate a productive meeting. This malleable meeting agenda can be customized to fit any type of team meeting so you can focus on the insights and initiatives you need to without wasting any resources. Creating a meeting agenda may take some work on your part as the meeting organizer. They get disorganized and end up being a waste of time. Without an agenda, meetings can often involve more time, effort, and people than needed. This simple team meeting template will help your team meetings be more useful than ever. In truth, nothing cultivates trust and connects your team better than a well-run team meeting. But internal meetings have become the bane of modern companies. Your team is your most important investment. It’s an excellent framework for meeting agendas for almost any team. So while this agenda template is relatively simple, don’t be deceived.
While every team is different, most team meetings will benefit from following a similar structure.
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